POA Director's Meeting
14 January 2009
 
 
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PRIDE OF AFRICA DIRECTOR'S MEETING

Held on the 14 January 2009
Minutes of the POA Director's Meeting


PRESENT:
Chris Du Toit (CDT)
Jimmy Demetriou (JD)
Charl van Deventer (CVD)
Lucas van Dalen (LVD)
Dewald Heydenreich (DH)

1.

APPROVAL OF MINUTES OF AGM
-POA
-PALA
The directors were called upon to approve the minutes of the AGM in order to email all landowners copies of the final minutes. A deadline of Wednesday 21st January 2009 was set for distribution.

 

CDT

2.

FENCING – SKILPADGAT
It was noted that a tender was sent out by Gauteng during November 2008 for additional game fencing at Dinokeng.  The directors are of the opinion that the fencing around Skilpadgat must be seen as value added (no cost to POA) as well as important steps towards making POA a safer game reserve.  As a consequence POA will carry this important matter to the next PALA directors meeting scheduled for the first week of February.  This is a participating owner issue and must be dealt with by PALA.

PALA

3.

TRAVERSING
- Partial traversing
Lucas van Dalen (LVD) advised that Joe Marincowitz (JM) stated that no traversing rights are allowed over Rooibank.  As an interim measure LVD can conclude traversing rights with Mongena on the “Wolfaardt Property”.  This area is 358 hectares.  Mongena have allocated around 150 hectares on their property for traversing rights.  No final decision has yet been reached and  landowners are advised to remain on POA properties at all times.
- Participating owners rights
The February PALA meeting must deal with the traversing rights across participating properties

LVD

PALA

4.

LUCAS VAN DALEN – recent landclaim minutes
LVD was asked to obtain the minutes of a meeting held at Didimala where the landclaimants were present together with landclaim commissioners from Gauteng and Limpopo

LVD

5.

PAYMENT OF DIVIDEND
As per the AGM a sub-committee has been established, consisting of Ig Geyer and Jan Erasmus, to propose the settlement of the bond over the Wolfaardt Property (+ R400,000).  Thereafter the landowner loan a/c’s will be adjusted so that all the loan accounts are all equal and thereafter propose a loan account distribution.  This process should be completed by end January 2009.

CDT

6.

EDDIE
Maps
New road maps will soon be available.  These maps will identify certain game viewing routes, proposed road closures, the maps will be GPS marked.
Cell
It was noted that Eddie’s cell phone costs are very high.  These costs are due to the volume of cell phone calls which occur when landowners require services from Eddie and other workers on the farm.  These services  often take several phone calls.  It is proposed to have Eddie use the “call me” service available on the cell phone network.
Overtime recovery
It is also proposed to monitor the use by landowners of the services of Eddie and Staff, during working hours as well as after hours. Should a landowner use these services excessively or cause overtime costs, such cost may be chargeable to their levy accounts.
Paulus
Paulus has been found to be in poor health.  It was decided to obtain a state pension and/or notice pay in order to release him from his duties.  Eddie has been asked to look for a replacement for Paulus.
Contract renewal
Eddie was appointed on a trial bass.  The trial period has expired and all the Directors have agreed to appoint Eddie as a permanent staff member.  Jimmy Demetriou (JD) has been asked to assist in drawing up an employment contract for Eddie with the attached job description.  It was also proposed to increase his salary to a level so that payments for overtime worked would be eliminated.
JOB DESCRIPTION
Eddie was asked to prepare a capital expenditure budgets for 2009.
Preliminary Budget – In order to ensure day to day capital items are purchased,
Monthly budget – to establish monthly maintenance budget levels
Extraordinary budget – this would be a wish list i.e. new tow tractor etc

 

LVD

 

DH

 

 

 

DH

 

 

DH

 

JD

 

7.

Wages
The farm labours received an annual increase each January.  The current increase for 2009 was set at 8.5%

8.

Insurance
The electrical cable at Pumba Camp was stolen during November 2009.  This was subject to an insurance claim.  POA has paid for the replacement and Charl Van Deventer was requested to contact the insurance broker asap as the assessors had been on site in December 2008.  The claim estimate is around R8000,00.

Cvd

9.

Night drives
Chris Neill had submitted a proposal to undertake night drives on a commercial basis.  Whereas daily day drives would be in order the Directors were not prepared to grant permission for night drives at this stage without consultation with all other landowners and participating landowners.  This item should go forward to the next PALA meeting.

PALA

10.

Appointment building rules Inspectorate
At the AGM Jan Erasmus proposed a sub-committee be established which would monitor the implementation of building rules.  It was decided that the sub-committee be established with Jan Erasmus, Lucas Van Dalen and Jimmy Demetriou as members.  It was further agreed to send a letter to the Nokeng Municipality advising the council they have a duty to ensure that all building inspections on POA are made.  The letter will also hold the council legally responsible should it fail to observe all municipal bylaws and allow illegal activities.

CDT

11.

Properties
Held over

CDT

12.

Other
DH noted it was that time of the year to issue new overalls and uniforms to staff members.
DH requested Lana to contact the insurance brokers to establish what it would cost for insurance for Roberts bakkie to transport the workers to work and back each day.
DH advised the Petrus Geyser had approached POA to sell the 2 to 3 hectares of land belonging to POA opposite the main gate to him.  DH was asked to inform Mr Geyser that the majority of shareholders had rejected this request at the last AGM.
A date must be set for a PALA directors meeting for the first week of February 2009 –

 

DH

DH

 

DH

 

 
 
 

 

 
 
 
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Just north-east of urban Joburg and Tshwane lies the vibrant and warm, big-sky region of Dinokeng, where the world's largest diamond was discovered. Today the area is sparkling with natural, cultural and historical attractions, a place where South Africans and their visitors enjoy the outdoors and the history and culture of Africa.
snake

A PUFFADDER was recently spotted at the main entrance, lying in a groove under the gate. For more information on snake bites contact : Andrê Lourens 072 124 2114