POA AGM
4 November 2009
 
 
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PRIDE OF AFRICA ANNUAL GENERAL MEETING

Held on the 4 November 2008 at the Opstal
Minutes of the POA AGM


Apologies

No apologies were received.

1.         Welcome

The meeting commenced at 14:00 Chris du Toit, the Chairman, welcomed all, especially the new members Colin Wilton and Christiaan Nel, present at the Annual General Shareholders Meeting.

2.         Attendance

The attendance register was circulated and signed. (See Annexure “A”).

3.         Adoption of the Agenda

The agenda was adopted on proposal of Charl VD and seconded by Jimmy D.

4.         Approval of the minutes of the 2007 Annual General Meeting

After discussing matters arising, the minutes of the previous meeting was approved on proposal of Beaulah and seconded by Leander VDW.

4.1       Matters arising from the previous Annual General Meeting:

4.1.1    Beaulah:  Matters arising out of Nature Reserve, number 8.  Needed transparent information as she represented The Ga-Mashong Matlala Community.  They needed to know what was happening with the land claim.  They had agreed to a meeting in the previous AGM, yet no meeting had materialised. 

      1. Chris DT:  Attempted to reach Land Claims Commissioner to settle the claim.  Beaulah and Chris could not settle the land claim.  Called for meeting with Land Claims Commissioner  because ultimately the Commissioner had to chair the meeting.  No correspondence was received from the Land Claims Commissioner despite e-mails that had been sent to him.  The meeting agreed a solution was required on this matter.  Etienne M asked whether claimant (Beaulah) had attempted to reach the landclaims commission.  She replied that she had, but did not get any reaction either. They would all jointly arrange to set up a meeting with the Land Claims Commissioner.  Chris DT proposed that Deveareau P and himself continue to work with Beaulah on behalf of the community that she represented.  They would approach via the Commissioners Pretoria office directly and not via the Polokwane office as they did not get reaction from the Polokwane office.  Deveareau P confirmed that they all felt as though they were treading on eggs and they did not really know how to go about the process.  He reiterated that they all needed the assistance of the Land Claims Commission.  Chris DT repeated  that Beaulah was most welcome to approach him in this regard.

 

5.         Director’s Report

Chris DT presented his written Director’s Report.  (See Annexure “B”).

In addition to the written report, Chris DT emphasised that a meeting proposed on 18  November with the Dinokeng LOA/Exco Chairman  would discuss when Rhino and Buffalo could be dropped on the northern side (POA side) of the tar road.  He said that the dropping of the fences on the one hand and the fact that not all the relevant fences had not been electrified as yet, caused a hold-up in the delivery of big five game.

Charl VD confirmed that the Government had said that they had provided for the electrification of the fence in their budget.  There was a burglary at Pumba Camp as well as Rooibank and copper cable was stolen. Thieves came through the fencing that was not electricfied.

Etienne M requested that pressure be put on Dinokeng to proceed with the electrification of the relevant fences, especially in view of the cable theft that had taken place.

Beaulah requested a meeting to discuss the dropping of the fence and the electrification of the relevant fences because the land development was always a priority.

Jimmy D suggested that Eric Fuls discuss the matter with Beaulah, because Beaulah said that the community that she represented took a stand not to be part of Dinokeng.

It was agreed that Charl VD would set up a Big Five fencing committee.

5.1       Appointment of Farm Operations Manager

The following was discussed in addition to the report: 

An Farm Operations Manager had been appointed because Robert was far too busy.  Robert and the newly appointed Farm Operations Manager, Eddie van Deventer, worked jointly.  Beulah asked why Robert was not offered the position of the Farm Operations Manager.

Jan E confirmed that we needed someone to live on the property full time and that Robert lived in Hammanskraal, but added that the Farm Operations Manager is now living on the property full time.

Etienne M said that the  Farm Operations Manager position had firstly been offered to Robert, but he did not accept as he wanted to stay in Hammanskraal because he had small kids.

Dewald H commented that Robert also had not had a proper holiday in a long time and now he could take a proper six-week holiday.

Eddie  VD presented his farm report.

 

5.2       Hunting/Culling

                        Nothing further was discussed in addition to the written report.

5.3       Feedback on current financial affairs

                        The following was discussed in addition to the written report:  

Chris DT stated that they needed additional security.  Communication had to be increased and they would have to purchase two way  radios for staff and landowners.

Chris DT drew the attention of the meeting to the list of animals that had been introduced and dropped of south of, the tar road (not POA side), because the northern fences had not been  fully electrified as yet.

Chris DT added that the Department of Labour had completed an audit and had found that the employment contracts of the guards at the gate were not on official letterheads. They would be back in a few weeks’ time and it would be rectified by then.

Jan Erasmus requested that the funds received from the game sales on Pride of Africa be distributed in an equitable manner amongst all landowners.

A discussion followed and Jan E and Etienne M both suggested that the landowners arrears had to be settled first.  Once the bond had been settled in full then the balance be distributed to the shareholders current loan accounts.

It was agreed that a subcommittee be formed on this issue and that Jan E and Ig G would report back in one month, viz. 4 December 2008.

The meeting was requested to ignore the last paragraph of point 1 on page 3 of the February 2008 Balance Sheet.  It was a mistake that had slipped in from previous year’s report. (Remove “Portion 4” from the balance sheet notes)

 

6.         Sale of Game
           
            Refer to 5.3 “Feed back on Financial matters”

7.         Dinokeng

7.1       Traversing rights
           
See Lucas Van Dalen’s report on Traversing Policies (Annexure “D”). Lucas VD gave a summary of the content of the report. The report  addressed the issue of handling traversing rights in great depth.

Lucas VD emphasised that the phase that Pride of Africa was entering was quite challenging. The Lucas Van Dalens report was a solid basis to work from, quite informative and a good guideline.

Lucas VD reiterated that the negotiations between the landowners were mostly verbal and on a goodwill basis. It was important not to get too distracted by precise hectare for hectare kilometre for kilometre issues. One had to remember that one property might be smaller but attract more game and so forth. The better goodwill generated the more all could prosper which in return could have an effect on the natural reserve experience.  Lucas  VD considered it to be an excellent report.

 

    1. Timing for the dropping of fences

Refer to Annexure “D”, Lucas Van Dalens’ report.

    1. Regulations for game viewing vehicles

 

Refer to Annexure “D”, Lucas Van Dalens’ report.

    1. Road closures and routes

 

Refer to Annexure “D”, Lucas Van Dalens’ report.

    1. Access and security on the reserve

 

Refer to Annexure “D”, Lucas Van Dalens’ report.

7.6       Discussions of Dinokeng Regulations

            Refer to Annexure “D”, Lucas Van Dalens’ report.

7.7       Other

On proposal of Chris DT and seconded by Jimmy D it was moved that a subcommittee be formed on the traversing rights. Lucas VD would chair this committee.

8.         Adoption of Resolutions

The meeting was asked to adopt a resolution for the “Special Levy” that was raised earlier in the year of R5500.00 per landowner.  All landowners agreed and a resolution was passed.

9.         Approval of Annual Financial Statements

The issue of legal expenses exceeding R20 000 was raised by Jan E, especially because these legal expenses were being incurred to litigate against the owners.

Chris DT was adamant that he could not be hampered in performing his duties preventing him from seeking advice from legal experts, if and when needed. He reiterated that he was not of a legal mind and that he needed advice on certain matters as it arose, especially when he received lawyers’ letters and he needed to respond.

Jan E sent a detailed list of questions to the auditors requesting clarification on the various expenditure items on the financial statements as well as queries on the balance sheets.  A written reply was submitted to Jan E earlier in the morning prior to the AGM.  Jan E confirmed that he was satisfied by the explanations given.

Etienne M suggested, and Charl VD seconded, that the financials be accepted with the necessary changes as suggested by Beaulah.

10.      Appointment of Auditors

The re-appointment of the Auditors- JS Brewin & Associates  was proposed by lg G and seconded by Tonie R.

11.      General

Etienne M thanked Chris DT  and all the Direcors on behalf of the shareholders for all the time they spent fulfilling their duties.

The meetings was adjourned and no future date for the next Annual General Meeting was set.

 

4th November 2008
POA AGM 08CHAIRMAN                                                                                                  DATE

 

           

 

 
 
 

 

 
 
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Just north-east of urban Joburg and Tshwane lies the vibrant and warm, big-sky region of Dinokeng, where the world's largest diamond was discovered. Today the area is sparkling with natural, cultural and historical attractions, a place where South Africans and their visitors enjoy the outdoors and the history and culture of Africa.
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A PUFFADDER was recently spotted at the main entrance, lying in a groove under the gate. For more information on snake bites contact : Andrê Lourens 072 124 2114